Corporate Secretary

Corporate Secretary

Job Purpose & Summary

The Corporate Secretary acts as a liaison between the Board of Directors and the Executive Leadership Team (ELT), manages all Board, Board Committee, and key Management meeting logistics, and accurately records all meeting minutes ensuring they accurately reflect actions taken during each meeting.  Leveraging information sharing technology, this position will develop and maintain information management systems and processes for the Board and the ELT.  Additionally, this position manages the corporate policy framework and approval process, and is the primary liaison with DUCA’s outside legal counsel.

Key Accountabilities & Duties

• Act as primary liaison to the Board Chair, Committee Chairs, and ELT regarding governance issues, meeting agenda preparation, Board and Board Committee package preparation and posting to Sharefile, agenda maintenance, and key communications between the ELT and the Board
• Support the development of the annual calendar of quarterly Board and Committee meetings, board seminars, ad hoc meetings, Annual General meeting (AGM)
• Attend all Board and Board Committee meetings as well as the AGM to record minutes, highlighting decisions, actions and directives; ensure minutes accurately reflect deliberations, decisions, and next steps, and are approved and distributed in a timely manner
• Attend key Management meetings including ELT, Management Credit, Pricing, Retail Steering Committee etc., to record minutes, highlighting decisions, actions and directives; ensure minutes accurately reflect decisions and next steps, and are approved and distributed in a timely manner
• Manage any follow-up actions arising from the Board, Board Committee, and key Management meetings
• Manage the organization’s policy framework and approval process; ensure policies are developed and presented to Board and Management for review in the approved template; publish new or updated policies, and archive those no longer needed
• As appropriate, assist with ensuring compliance with legislative or regulatory requirements and the management of selective legal matters affecting DUCA generally, or in connection with its strategic initiatives
• Act as the primary liaison with outside legal counsel and internal stakeholders as required
• Develop information management systems and processes; leverage technology to ensure effective organization of information and archive out of date information as needed

Occupational Experience & Education Requirements

• Post-secondary undergraduate degree in Business, Law, or related field
• Minimum 5 to 7 years of experience in a similar role
• Corporate governance experience in a legal, para-legal, or corporate secretary role
• Experience in the credit union system or financial services an asset
• Knowledge of the Federal Banking Regulatory environment considered an asset

Knowledge, Skills & Attributes

• Exceptional organization skills with very strong attention to detail
• Excellent oral and written communication skills with the ability to convert complex discussions into actionable items in a clear and succinct manner
• Ability to provide guidance, make decisions, and interact with all stakeholders with tact, strong judgment, discretion, and confidence
• Demonstrated ability to work efficiently and effectively to meet challenging, conflicting, and tight deadlines
• Ability to build strong internal and external relationships
• Ability to maintain discretion with confidential or sensitive information
• Strong proficiency with all MS Office software, experience in information sharing technology an asset

Working Conditions

• Significant demands and pressure related to meeting challenging, conflicting, and tight deadlines
• Exposure to confidential and sensitive information
• Some irregular hours may be required to attend Board, Management, and other meetings

Department: Corporate Services

Primary Location: Head Office - 5290 Yonge Street, Toronto, ON M2N 5P9

Employment Status: Full-time

Hours per Week: 38

Job Grade Level: 9

About DUCA

DUCA exists to help people do more, be more and achieve more with their money and their lives. We’re driven by a co-operative philosophy that puts our Members (and Owners) at the centre of every decision we make, gives them a voice in how we’re run, and rewards them for their loyalty by sharing our profits.

To learn more about DUCA please visit our website at https://www.duca.com/.

At DUCA, we’re dedicated to creating a positive environment where our employees have growth and development opportunities, a healthy work/life balance, opportunities to give back to the community, and a focus on doing what is right for our Members. DUCA offers a competitive total compensation package including base salary, a short-term incentive (bonus) program, a comprehensive benefits program, pension plan, and employee banking benefits.

DUCA is committed to employment equity and encourages applications from all qualified candidates. Recruitment related accommodations will be provided upon request.