Human Resources Coordinator

Human Resources Coordinator

DUCA is looking for Human Resources Coordinator to join our growing People & Culture team!

Job Purpose & Summary

Reporting to the Manager, HR Operations, as the first point of contact for employees, the HR Coordinator provides client-centric support with a focus on employee onboarding and other employee lifecycle activities, reporting, and supporting the People & Culture team in executing human resource related activities.

Key Accountabilities & Duties

• Provide first level support to employees and managers in the areas of policy interpretation and administration, employment legislation, employee programs, and related human resource functions and practices
• Coordinate all employee onboarding and other lifecycle activities; maintain employee and other department files; initiate and track all administrative requirements, and coordinate workflows between the Talent Acquisition team, HR Operations, and Payroll
• Prepare human resources related reporting including organizational charts, employee moves and headcount reports; and other ad-hoc reports as required
• Monitor, track, and action pension enrollments, employee related licensing requirements or other employment conditions, conditional bonds, and work permit expiries; support employee benefit plan changes
• Draft job letters, employment verifications, and other employee related correspondence
• Partner with other members of the P&C team to ensure seamless execution of planned communication activities
• Support DUCA’s Health & Safety program by attending meetings, recording minutes, preparing reports, and maintaining required postings
• Continually identify solutions to simplify, automate, and improve HR processes and workflows to create operational efficiencies and scalability

 Occupational Experience & Education Requirements 

• Post-secondary education in Business or Human Resources
• 1 to 2 years’ experience in a human resources capacity (i.e. HR Administrator, HR Coordinator etc.)
• CHRP Designation (achieved or in progress) an asset

Knowledge, Skills & Attributes 

• Demonstrated ability to take initiative and work independently with the ability to exercise mature judgment and decision-making
• Strong customer service, relationship building, problem solving, and follow-up skills
• Strong active listening, verbal, and written communication skills
• Strong analytical skills with demonstrated accuracy and attention to detail
• Displays strong collaborative attributes to effectively work with employees, managers, and others in the P&C team
• Possesses a solid knowledge and understanding of employment standards and related legislation
• Ability to self-manage workload with strong time management, planning, prioritization, and organization skills
• High level of integrity, ethics and professionalism; must be able to handle all confidential information with discretion and sensitivity
• Proficient in Microsoft Office Suite of products

 Working Conditions

• Normal office environment. Standard work week of 38 hours with additional time may be required to meet deadlines and project deliverables.

Department: People & Culture

Primary Location: Corporate Office - 5255 Yonge Street, North York, ON

Employment Status: Full-time

Hours per Week: 38

Job Grade Level: 4

About DUCA

DUCA exists to help people do more, be more and achieve more with their money and their lives. We’re driven by a co-operative philosophy that puts our Members (and Owners) at the centre of every decision we make, gives them a voice in how we’re run, and rewards them for their loyalty by sharing our profits.

At DUCA, we’re dedicated to creating a positive environment where our employees have growth and development opportunities, a healthy work/life balance, opportunities to give back to the community, and a focus on doing what is right for our Members. DUCA offers a competitive total compensation package including base salary, a short-term incentive (bonus) program, a comprehensive benefits program, pension plan, and employee banking benefits.

DUCA is committed to employment equity and encourages applications from all qualified candidates. Recruitment related accommodations will be provided upon request.

Qualified applicants are encouraged to submit their application. Applications must include both a resume and cover letter.

We thank all applicants but only those considered for an interview will be contacted.