Facilities Administrator

Facilities Coordinator

We are currently looking for full-time Facilities Administrator to join our Facilities team!

Job Summary

Reporting to the Director, Procurement & Facilities, the Facilities Administrator is responsible for supporting the Facilities team with delivery of services and various office tasks. The position is the first point of contact for the Facilities department and is responsible for administrative tasks including preparing documentation, correspondence, and reports, as well as answering phone inquiries, updating databases, and other general administrative duties. The incumbent is also responsible for all mailroom operations and for maintaining supply inventories for all DUCA locations.

Our ideal candidate is someone that is highly service-oriented, a team player with a proactive attitude, and someone who has strong interpersonal and organizational skills.

Job Duties and Responsibilities

• Responsible for responding to all inquiries as the first point of contact for the Facilities department
• Conduct research, prepare reports, and collect and consolidate data from various tools
• Coordinate and meet with vendor and trade visits at Head Office
• Create and maintain electronic and paper filing systems
• Implement, monitor, and identify areas of improvement with respect to administrative processes
• Collect, sort, and distribute incoming mail and items from couriers
• Maintain regular pickup and delivery of internal mail
• Prepare delivery of outgoing mail and items for courier including shipping and receiving documents and equipment
• Ensure office supplies in all locations are maintained and restocked as needed
• Responsible for keeping the mailroom and supply space organized, clean, and hazard-free
• Other general administrative duties as required including scanning, filing, and organizing facilities records and documents

Minimum Skills & Qualifications

• Minimum two (2) years of Administrative experience
• Previous customer service experience considered an asset
• Proficient in Windows and Microsoft Office suite of products
• Passion for providing outstanding customer service
• Highly service-oriented team player with a proactive attitude
• Excellent time management and organizational skills
• Strong planning and attention to detail skills
• Exceptional interpersonal skills
• Proven ability to establish and maintain effective working relationships
• Demonstrated ability to work under pressure, meet tight deadlines, and handle changing priorities
• Strong data analysis skills
• Ability to learn computer programs and software quickly and independently
• Excellent communication skills – written and verbal

Working Conditions

• Some lifting required
• Anticipated hours are Monday to Friday, 8:45am – 4:45pm

Department: Facilities

Primary Location: Head Office – 5290 Yonge Street, Toronto, ON M2N 5P9

Employment Status: Full-time

Hours per Week: 38

Job Grade Level: 2

DUCA exists to help people do more, be more, and achieve more with their money and their lives.

We do this by offering the best banking products and services in our branches, online and from mobile devices. We’re driven by a cooperative philosophy that puts the Member at the center of every decision we make, giving our Members a voice in how we’re run and rewarding them for their loyalty by sharing our profits.

To learn more about DUCA please visit our website at https://www.duca.com/.

DUCA is committed to employment equity and encourages applications from all qualified candidates. Recruitment related accommodations will be provided upon request.

Qualified applicants are asked to submit both their resume and cover letter. We thank all applicants but only those considered for an interview will be contacted.